This Privacy Statement explains how MFOR Audit Services Limited (trading as “Brophy Gillespie”) collects personal information about you, how we use it and how you can communicate with us regarding the use of your data.
All personal information we collect about you will be processed in accordance with the EU General Data Protection Regulations (GDPR) which is applicable from the 25th May 2018.
This website is operated by Brophy Gillespie, established in Ireland with a registered address of St Gall’s House, Milltown, Dublin 14, Ireland, D14 Y882.
What are your rights?
If at any point you believe the information we process on you is incorrect you may request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us on the matter.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you can complain to the national Data Protection Commissioner.
A full list of your rights under GDPR is as follows:
- The right to access the personal data we hold on you
- The right to correct and update the personal data we hold on you
- The right to have your personal data erased
- The right to object to processing of your personal data
- The right to data portability
- The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought
- The right to object to the processing of personal data where applicable
- The right to lodge a complaint with the national Data Protection Commissioner
Data collection – Client engagements
Basic personal data is necessary in order to provide you with our services, and to claim our right to be paid in return for our services, under our standard terms of business/letter of engagement contract we have with you. If you do not provide this information, then we will be unable to provide the services you have requested. We will not collect any personal data from you that we do not need in order to provide and oversee the services we have agreed to provide you with.
Use of data – Client engagements
All of the personal data we hold about you will be processed by our staff in Ireland and no third parties will have access to your personal data unless there is a legal obligation for us to provide them with this. We have set out below the legal basis for our firm to process your data.
Some of our processing is necessary for compliance with legal obligations. For example, our firm is required to obtain data in order to comply with statutory obligations (sign off of audit report under Company Law).
We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract.
We will also communicate with you, information about other services we can beneficially offer you and update you about our activities.
Where your information is used other than in accordance with one of these uses, we will first obtain your consent to that use.
How long we keep it – Client Engagements
We keep your information to meet our legal and regulatory requirements and for as long to enable Brophy Gillespie to provide our services to you. We will not keep your personal information for longer than is considered necessary for these purposes.
Sharing your personal data – Client Engagements
Your personal data will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent. It is likely that we will need to share your data with our agents, suppliers and contractors. For example, we may ask a supplier to send out newsletters on our behalf, or to maintain our database software, or to provide us with administration, IT and other related services.
Any personal data transferred to countries or territories outside the European Union will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.
Data collection – Website
You do not need to register your personal information in order to use our website.
You may submit personal information by filling out the ‘Contact Us’ form, clicking the email link ‘firstname.lastname@example.org’.
If you submit personal information to the website, the information will be used for the purposes you have requested. The information may be stored and maintained. We will use your personal data only for the purpose for which it was collected, unless we obtain your specific consent to other uses, or unless otherwise required or permitted by law.
We may collect information about your activity at this website. The website may automatically recognise and store information about the type of browser you are using, you Internet Protocol (“IP”) address, the time, the date, the length of your visit and the referring site. This information is collected via computer code sent to your computer (commonly referred to as “cookies”).
It is Brophy Gillespie’s policy to limit the information collected to only the minimum information required to complete a website visitor’s request.
Brophy Gillespie’s intention is not to seek any sensitive information through our website unless legally required for recruiting purposes. Sensitive information includes data relating to race or ethnic origin, political opinions, religious or other similar beliefs, trade union membership, physical or mental health, sexual life, or criminal record.
By using our website and submitting information to us you are agreeing to the collection and use of your information as described in this Policy Notice.
A cookie is a tiny element of data that a website can send to a visitor’s computer’s browser so that this computer will be recognised by the site on their return. Cookies allow our web server to recognise a computer on connection to the website, which in turn allows the server to make downloading of pages faster than on first viewing. In addition, cookies may also be used by us to establish statistics about the use of the website by Internet users by gathering and analysing data such as: most visited pages, time spent by users on each page, site performance, etc. By collecting and using such data, we hope to improve the quality of the website.
The data collected by our servers and/or through cookies that may be placed on your computer will not be kept for longer than is necessary to fulfil the purposes mentioned above. In any event, such information may not be kept for longer than one year.
Navigation data about site viewers is automatically collected by our servers. If you do not wish to have this navigation data collected, there are several ways to minimise or prevent data collection. A visitor can also set their browser to block the recording of cookies on their hard drive to minimise the amount of data that may be collected about your navigation on the website. The browser on a computer can be set to notify the user when a cookie is being recorded on their computer’s hard drive. Most browsers can also be set to keep cookies from being recorded on their computer. However, for optimal use of the website, we recommend that visitors do not block the recording of cookies on their computer.
Transfer of user data outside the user jurisdiction
In order to provide the website, we may need to transfer User Data to locations outside the jurisdiction in which a visitor is viewing the website (the User Jurisdiction) and process User Data outside the User Jurisdiction. If the User Jurisdiction is within the European Economic Area (the EEA) please note that such transfers and processing of personal data may be in locations outside the EEA. Any data sent or uploaded by users may be accessible in jurisdictions outside the User Jurisdiction (including outside the EEA). The level of data protection offered in such jurisdictions may be less than that offered within the User Jurisdiction or (as the case may be) within the EEA.
Brophy Gillespie reserves the right to modify or amend this Statement at any time. The latest version of this document will always be available at www.brophygillespie.ie and will take effect on the date that it is updated. Please review this Statement periodically to ensure you remain informed.